Hearts & Minds Constitution
Hearts & Minds
Constitution For Basildon & District Heart Support Group
The name of The Group shall be Basildon & District Heart Support Group
hereinafter called the Group.
(a) . To increase awareness of heart disease, its causes, treatments,
implications and help available.
b) . To provide social and personal contact with people who share and
understand their needs and problems.
c) . To liaise with existing groups, organizations and institutions in this and
d) . To promote and provide support on aftercare for patients, partners, and
carers when resuming home and social life.
a). Hearts & Minds is a self-funding and voluntary group, which has been
started by people with heart problems so that they can offer support and
information to others in the Basildon & District area who are suffering from
heart problems. These problems include angina, heart attack and other heart
b) . As heart 'disease has a tremendous impact on an individual's whole
family. Hearts & Minds objectives encompass those who care for the sufferer
too. Someone who has experienced problems with their heart is undoubtedly
in the best position to offer comfort and hope to those who are suffering from
heart related illnesses and Hearts Minds have members who can be
contacted by anyone needing help to come to terms with their illness.
c) . There are many fears and worries experienced by people with heart
disease and heart related illnesses. Sharing these with others helps to lessen
the load. Hearts & Minds hold regular meetings where members can share
problems and experiences.
4. DEFINITION OF A HEART DISEASE SUFFERER
Any person who is affected by Coronary Heart Disease or any other heart
condition as diagnosed by a medical practitioner
People needing help and advice to cope with Coronary Heart Disease.
Anybody seeking to learn more about Coronary Heart Disease and its effects
on individuals, carers, and their families.
People who wish to meet others and share problems/experiences related to
Coronary Heart Disease.
The Group shall be managed by an Executive Committee (which shall not
exceed 10 in number) and shall be referred to as the committees for
ensuring that The Group complies with its aims and is properly managed.
6.1 The Committee may in addition appoint not more than six cc-opted
members but so that no-one may be appointed as a no-opted member it) as
a result, more than one third of to: Committee would be no-opted members.
6.2 The Officers and Committee members shall be elected by simple majority
of votes of those present at the Annual General Meeting. Retiring Officers
and Committee members are eligible for re-election. To stand for the posts
of: Chairman, Vice Chairman, Treasurer or Secretary, a candidate must have
served at least the preceding year as a full or no-opted Committee Member.
6.3 Officers, elected members and cc-opted members each have one vote. A
Quorum shall not be less than one half of the Committee.
6.4 The Committee may from time to time appoint such sub-committees as
may be deemed necessary, and may determine their terms of reference,
power, duration and composition proved that the majority of members of any
sub- committee should be drawn from the ranks of the main Committee. No
sub- committee may incur expenditure on behalf of The Group without the
prior approval of the main Committee.
a). No sub-committee may be given power to no-opt more than one fourth of
its total membership, and no sub-committee meeting shall be regarded as
being quorate unless a majority of those attending are members of The Group
b) . Each sub-committee shall furnish a full copy of the Minutes of each
meeting of the sub-committee to the next Committee meeting.
c) . All ads and proceedings of such sub-committees must be reported back to
the Committee as soon as possible The Committee and sub-committees may
invite any persons to attend its Meetings as an observer but without the
power to vote.
An annual General Meeting shall be held each year and within fifteen months
of the preceding AGM, for the following purposes:
a) Election of Officers and Committee members',
b) Presentation of Report and Accounts;
c) . Any other business, notice of such business to be notified seven days in
advance in writing to the Secretary', at lease fourteen days notice of the
Annual General Meeting shall be given to members of The Group.
7.1 A Special General Meeting may be called at any time at the request of
the Committee or of one quarter of the members, provided that twenty-one
days notice is given to every registered Member.
The Committee shall be responsible for all The Group's financial affairs and
shall ensure that the accounts are audited annually and presented to the
Annual General Meeting.
8.1 The Treasurer shall keep proper accounts of the finances of The Group.
At each meeting the Treasurer or Assistant Treasurer shall present a
statement of the accounts to the Committee. Acceptance of these accounts
by the Committee shall be recorded in the Minutes.
8.2 All cheques shall be signed by two of the following Officers: Chairman,
Secretary, Treasurer, one of whom shall normally be the Treasurer.
8.3 The funds of The Group shall be used only for the purposes of The Group
and no payment shall be made to any members except:
a). If any member, not being of the Executive Committee, is employed by
b) As repayment of expenses properly incurred on behalf of The Group;
c) As interest on money lent by any member of The Group or member of the
Commit-tee at a reasonable and proper rate per annum not exceeding two
per cent less than published base lending rate of a clearing bank to be
selected by the Committee.
The Group may be affiliated to any Charitable Centre, Society or Association
of a similar nature.
10. ALTERATION TO THE CONSTITUTION
Alteration to this Constitution shall receive the assent of two-thirds of the
members present and voting at an Annual General Meeting or a Special
General Meeting. A resolution for the alteration of the Constitution must be
received by the Secretary of The Group at least twenty-one days before the
meeting at which the resolution is to be brought forward. At least fourteen
days notice of such a meeting must be given by the Secretary to the
membership and must include notice of the alteration proposed. Provided
that no alteration to Clause 2 (Objectives), Clause 11 (Dissolution) or this
Clause shall eke effect until the approval in writing of the Charity
Commissioners or other authority having charitable jurisdiction shall have
been obtained, and no alteration shall be made which would have the effect
of causing The Group to cease to be a Charity in law.
The Group may at any time be dissolved by a resolution passed by two-thirds
majority of those present and voting at a meeting of The Group of which at
least twenty-one clear days notice shall have been sent to all members of
The Group specifying that this is the purpose of the meeting.
Such resolutions may give instruction for the disposal of any assets held by
or in the name of The Group, provided that if any property remains after the
satisfaction of all debs and liabilities, such property shall not be paid to or
distributed among the members of The Group but shall be given or
transferred to such other charitable institution or institutions having objects
similar to some or all of the objects of The Group.
Amended August 2009
Any inquires relating to this constitution should be made in writing to..